Follow the steps in this article to print your W2 forms, create the electronic W2 file, and upload the electronic file to the SSA (federal) and Idaho TAP (state) websites.

Print W2 Forms for Employees

1. In Payroll, press the W2 button on the left side of the screen or go to Reports and select W2/W3 Forms.
2. On the Print W2s screen, select Print W2 Forms.
3. Review Dates
   • Report Year should be 2025.
   • Beg Date should be 01/01/25.
   • End Date should be 12/31/25.
4. Press the Print W2s button.

Generate the W2 Electronic File

1. In Payroll, press the W2 button on the left side of the screen or go to Reports and select W2/W3 Forms.
2. On the Print W2s screen, select Create Electronic Report File
3. Review Dates
   • Report Year should be 2025.
   • Beg Date should be 01/01/25.
   • End Date should be 12/31/25.
4. Enter a filename in the Electronic Report Path-Filename field.
   • Use W2REPORT2025.txt (or similar).
   • Note: The SSA requires that the file must use a .txt extension.
5. Press the Electronic button to create the file.
6. The file is saved to your Payroll folder, unless you've specified a different path.

Upload the W2 Electronic File to the SSA

1. Go to https://www.ssa.gov/bso.
2. In the Employers section, select Sign In.
3. Sign In with your account.
4. On the BSO Main Menu page, select Report Wages To Social Security.

5. Select the AccuWage Online File tab on the EWR homepage to access the testing application.

6. Select the AccuWage Online link.

7. Select the W-2 (Regulars) radio button.

8. Select Start Testing and navigate to your Payroll folder and select the W-2 file.

9. A results page will load. You can print it out if there are errors to resolve.

10. Otherwise you can choose to Return to EWR Home to continue the e-filing process.

11. Select the Upload Formatted Wage File tab on the EWR homepage to access the Wage File Upload application.
12. Select the Submit a Formatted Wage File link.
13. Select the W-2/W-3 forms for Tax Year 2025 or previous tax year (EFW2) radio button to upload a W-2 file.
14. When the W-2/W-3 forms for Tax Year 2025 or previous tax year (EFW2) radio button is selected, the system will display an Upload File section below the radio buttons.
15. Select the Browse button, then choose a file to upload.
16. Press the Upload File button.
    • If the file passes the preliminary checks, the system will display a success page. Print this page for your records!
    • If the file fails the preliminary checks, the system will display a failure message on the Upload File page or a failure page with failure information and instructions on what to do next.
    • Note: If the file is large, the upload process might take long enough for an “in progress” pop up to be displayed. Wait for the upload to complete, do not close your browser!

Upload the W2 Electronic File to Idaho TAP

The state of Idaho requires that all employees have a valid address. This includes a street, city, state, and zip code. If any of these items are missing, the electronic report will be rejected.

1. Go to https://tax.idaho.gov/.
2. Select Log in to Taxpayer Access Point (TAP).
3. Enter your Idaho TAP username and password and press the Log In button.
4. After logging in, select More... in the header links.
5. On the next screen, you'll see the Payments & Returns section.
6. Select Upload a EFW2 file.
7. Press the Choose File button.
8. On the Select a file to attach window, select the correct type, and enter a description.
9. Press the Choose File button.
10. Use the Choose File window to navigate to your Payroll folder.
11. Select the W2 Electronic File. 
12. Press the Ok button.
13. The next screen will validate your file. If there are errors, you will need to correct them in Payroll and recreate the electronic file. Is there are no errors, review the information on the screen.
14. Then press the Submit button.

15. The system will display a success page which has your confirmation number. Print this page for your records!