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E-File 1099s

E-File 1099s: Print and E-File Forms

Follow the steps in this article to print your 1099 forms, create the electronic 1099 file, and upload the electronic file to the IRS FIRE System (federal) and Idaho TAP (state) websites.

Print 1099 Forms for Vendors

  1. In Budget, go to Reports.
  2. Select Vendor 1099s.
  3. On the Vendor 1099 screen, select Print 1099 Forms.
  4. In the Parameters section, choose the 1099 Form type: 1099-NEC or 1099-MISC.
  5. The Report Year should be set to 2025.
  6. Use the checkboxes to determine what amounts to include on the 1099.
    • (Note: These checkboxes are typically pre-selected based on the 1099 Options described in the previous article. You can be adjust them on this screen if needed.)
  7. Setting the report Date Range:
    The appropriate date range depends on whether you have closed the 2024-2025 fiscal year.
    • If the 2024-2025 fiscal year is closed: Enter "Beg Mo-Yr" as 07-2025 and "End Mo-Yr" as 12-2025. Ensure that "Include Vendor Calendar YTD Amts" is checked. This option includes year-to-date amounts from the closed fiscal year.
    • If the 2024-2025 fiscal year is not closed: Enter "Beg Mo-Yr" as 01-2025 and "End Mo-Yr" as 12-2025. Ensure that "Include Vendor Calendar YTD Amts" is not checked. This prevents inclusion of partial year amounts from the current, open fiscal year.
  8. The cut-off amount defaults to $600.00, but can be adjusted if needed.
  9. Press the Print button to print the selected 1099 form type.
  10. If printing both NEC and MISC forms, repeat these steps for each type.

 

Generate the 1099 Electronic File

  1. In Budget, go to Reports.
  2. Select Vendor 1099s.
  3. On the Vendor 1099 screen, select Build Electronic Report File.
  4. In the Parameters section, choose the 1099 Form type: 1099-NEC or 1099-MISC.
  5. The Report Year should be set to 2025.
  6. Use the checkboxes to determine what amounts to include on the 1099.
    • (Note: These checkboxes are typically pre-selected based on the 1099 Options described in the previous article. You can be adjust them on this screen if needed.)
  7. Setting the report Date Range:
    The appropriate date range depends on whether you have closed the 2024-2025 fiscal year.
    • If the 2024-2025 fiscal year is closed: Enter "Beg Mo-Yr" as 07-2025 and "End Mo-Yr" as 12-2025. Ensure that "Include Vendor Calendar YTD Amts" is checked. This option includes year-to-date amounts from the closed fiscal year.
    • If the 2024-2025 fiscal year is not closed: Enter "Beg Mo-Yr" as 01-2025 and "End Mo-Yr" as 12-2025. Ensure that "Include Vendor Calendar YTD Amts" is not checked. This prevents inclusion of partial year amounts from the current, open fiscal year.
  8. Enter a file name in the File Name field.
    • Use 1099NEC2025.txt (or similar for the NEC forms).
    • Use 1099MISC2025.txt (or similar for the MISC forms).
  9. The cut-off amount defaults to $600.00, but can be adjusted if needed.
  10. Press the Bld Mag File button to create an electronic file for the selected 1099 form type.
  11. The 1099 file will be saved to your Budget folder.
  12. If submitting both NEC and MISC forms, repeat these steps for each type.

 

Upload the 1099 Electronic File to Idaho TAP

We suggest uploading 1099s to TAP first because the State will alert you to any errors that need to be corrected prior to filing. The IRS does not alert you to errors while e-filing. If there are errors on any of your 1099s when submitted, the IRS will require you to create and upload 1099 corrections files.

  1. Go to https://tax.idaho.gov/.
  2. Select Log in to Taxpayer Access Point (TAP).
  3. Enter your Idaho TAP username and password and press the Log In button.
  4. After logging in, select More... in the header links.
  5. On the next screen, you'll see the Payments & Returns section.
  6. Select Upload a 1099 file.
  7. Press the Choose File button.
  8. On the Select a file to attach window, select the correct type, and enter a description.
  9. Press the Choose File button.
  10. Use the Choose File window to navigate to your Budget folder.
  11. Select the 1099 Electronic File. (If you are submitting NEC and MISC forms, you will repeat this process after a successful upload.)
  12. Press the Ok button.
  13. The next screen will validate your file. If there are errors, you will need to correct them in Budget and recreate the electronic file. Is there are no errors, review the information on the screen.
  14. Then press the Submit button.

  15. The system will display a success page which has your confirmation number. Print this page for your records!

Upload the 1099 Electronic File to IRS FIRE System

You must create a user account to access the IRS FIRE System. If you have not created an account, please follow the steps in our E-File 1099s: Create Your IRS FIRE Account article.

  1. Go to https://fire.irs.gov.
  2. On the IRS FIRE website, select Log On.
  3. Enter your TCC (Transmitter Control Code).
    • Your TCC code is given to you by the IRS after you’ve filed the IR Application for FIRE. It is 5-characters long and begins with a number.
  4. Enter your EIN with no dash.
  5. Enter your Company Name.
    • The name must exactly match IRS records down to punctuation and spaces.
  6. Enter your FIRE System User ID and password.
  7. Press the Login button.
  8. After logging-on, press Continue at the top of the screen or select Main Menu.
  9. Select Send Information Returns from the menu on the left.
  10. Your TCC and EIN should be pre-populated, verify they are correct and press the Submit button.
  11. The next screen will ask you to verify your information. Review all fields on the screen then press the Accept button.
  12. Select Original File from the menu on the left.
  13. Enter your PIN then press the Submit button.
    • Your PIN is the 10 digit  number chosen when you created your account on the IRS FIRE System.
  14. Press the Browse button.
  15. Use the Choose File window to navigate to your Budget folder.
  16. Select the 1099 Electronic File. (If you are submitting NEC and MISC forms, you will repeat this process after a successful upload.)
  17. Press the Open button.
  18. Next press the Upload button.
  19. After a successful upload, the File Upload Statistics page will load. Print this page for your records!

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