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Other Functions

Add A Benefit Code

Benefit codes are used for employer provided benefits. Follow the steps below to add a benefit code.

  1. In Payroll, go to Other Functions then select Benefit Codes
  2. Press Add
  3. Enter a four digit code in the Code field
  4. Enter a name or description in the Desc field
  5. Choose a benefit type from the Type dropdown
  6. If the benefit should be paid when bonus checks are created, check the Apply to Bonus Check box
  7. If the benefit should apply to limited benefit pay, check the Apply to limited benefit pay box
  8. If the benefit is a contribution to an HSA, check the HSA box
  9. If the benefit is paid for medical insurance check the Report on W2 for ACA box
  10. Use the Bdgt Vend dropdown to select the vendor that provides the benefit and who the check should be printed for when transferred to Budget Accounts Payable.
  11. If the benefit is paid for medical insurance, and is used to indicate that the employee has medical insurance, check the ACA Health Insurance box
    • Select an ACA Offer Code to specify the type of coverage offered. This will typically be 1A.
    • If needed, specify a beginning and ending month and the type of coverage.
  12. Press Save

After the benefit is saved, you can add the benefit to your employees. Don't forget to setup the benefit auto-transfer!

 

Field Definitions

Field Definition
Code A four digit number used to uniquely identify the benefit.
Desc The description of the benefit.
Type Identify the type of benefit, so it can be calculated correctly.
Apply to Bonus Check Check this box if the benefit is to be paid when “bonus” paychecks are created.
Apply to limited benefit pay Check this box if the benefit is to be paid on pay line types of “salary – limited benefits” or “hourly – limited benefits”
HSA This benefit is a contribution to a Health Savings Account.
Report on W2 as ACA Report the benefit amount on the W2 as Medical Insurance.
Rate Table Benefits that are a percentage of pay can be paid on a graduated basis, or can be paid up to a specific maximum amount of pay. Enter the maximum amount of pay and the rate that corresponds with that amount.
ACA Health Insurance This benefit is paid for medical (health) insurance, and is used to indicate that the employee has medical insurance
ACA Offer Code What type of coverage is offered. This will usually be “1A”.
Beg Mo Beginning month of coverage.
End Mo Ending month of coverage.
Type Fully-insured or self-insured.
Bdgt Vend Budget Vendor that this benefit check should be printed to. This field is used to automatically add benefits to auto-transfer.

 

 

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