Benefit codes are used for employer provided benefits. Follow the steps below to add a benefit code.
- In Payroll, go to Other Functions then select Benefit Codes
- Press Add
- Enter a four digit code in the Code field
- Enter a name or description in the Desc field
- Choose a benefit type from the Type dropdown
- If the benefit should be paid when bonus checks are created, check the Apply to Bonus Check box
- If the benefit should apply to limited benefit pay, check the Apply to limited benefit pay box
- If the benefit is a contribution to an HSA, check the HSA box
- If the benefit is paid for medical insurance check the Report on W2 for ACA box
- Use the Bdgt Vend dropdown to select the vendor that provides the benefit and who the check should be printed for when transferred to Budget Accounts Payable.
- If the benefit is paid for medical insurance, and is used to indicate that the employee has medical insurance, check the ACA Health Insurance box
- Select an ACA Offer Code to specify the type of coverage offered. This will typically be 1A.
- If needed, specify a beginning and ending month and the type of coverage.
- Press Save
After the benefit is saved, you can add the benefit to your employees. Don't forget to setup the benefit auto-transfer!
Field Definitions
| Field | Definition |
| Code | A four digit number used to uniquely identify the benefit. |
| Desc | The description of the benefit. |
| Type | Identify the type of benefit, so it can be calculated correctly. |
| Apply to Bonus Check | Check this box if the benefit is to be paid when “bonus” paychecks are created. |
| Apply to limited benefit pay | Check this box if the benefit is to be paid on pay line types of “salary – limited benefits” or “hourly – limited benefits” |
| HSA | This benefit is a contribution to a Health Savings Account. |
| Report on W2 as ACA | Report the benefit amount on the W2 as Medical Insurance. |
| Rate Table | Benefits that are a percentage of pay can be paid on a graduated basis, or can be paid up to a specific maximum amount of pay. Enter the maximum amount of pay and the rate that corresponds with that amount. |
| ACA Health Insurance | This benefit is paid for medical (health) insurance, and is used to indicate that the employee has medical insurance |
| ACA Offer Code | What type of coverage is offered. This will usually be “1A”. |
| Beg Mo | Beginning month of coverage. |
| End Mo | Ending month of coverage. |
| Type | Fully-insured or self-insured. |
| Bdgt Vend | Budget Vendor that this benefit check should be printed to. This field is used to automatically add benefits to auto-transfer. |