Edit A Pay Code

You can edit a a pay code at any time to change the 4 digit code, the description, or the budget information. Updating the budget information (account, vendor, or department) will not change your historical data. These changes will only apply to auto-transfers that happen after you edit the pay code.

Edit a Pay Code

1. In Payroll, go to Other Functions then select Pay Codes
2. Select the Pay Code you want to edit from the list on the left
3. Press Edit to create a new Pay Code
4. Enter a unique 4 digit code in the Code field
5. Enter a description (like Elementary Teacher Salary) in the Desc field
6. Use the Bdgt Acct dropdown to select a Budget Account that this pay code will credit when payroll data is transferred to Budget
7. Use the Bdgt Vend dropdown to select the vendor that this pay code should be tied to when payroll data is transferred to Budget. A special vendor, usually called Payroll Transfer, is created and used for payroll transfers.
8. Use the Bdgt Dept dropdown to select the department that this pay code should be tied to when payroll data is transferred to Budget. If you do not use departments, you must select None.
   
9. Press Save