Add A Pay Code

Pay Codes are used to determine what budget account employees will be paid from. When the auto-transfer is performed, the budget account number, vendor number, and department code come from this window. Pay Codes must be set up before employees can be paid.

Add a Pay Code

1. In Payroll, go to Other Functions then select Pay Codes
2. Press Add to create a new Pay Code
3. Enter a unique 4 digit code in the Code field
4. Enter a description (like Elementary Teacher Salary) in the Desc field
5. Use the Bdgt Acct dropdown to select a Budget Account that this pay code will credit when payroll data is transferred to Budget
6. Use the Bdgt Vend dropdown to select the vendor that this pay code should be tied to when payroll data is transferred to Budget. A special vendor, usually called Payroll Transfer, is created and used for payroll transfers.
7. Use the Bdgt Dept dropdown to select the department that this pay code should be tied to when payroll data is transferred to Budget. If you do not use departments, you must select None.
8. Press Save